Learn how to manage company data, team members, security, and more.

Business admin course

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Dropbox business admin course

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Think of a team folder as your online filing cabinet—without the paper clutter. You set the folder structure and organization system, making it easy to find what you need, when you need it. In the content page, you can organize the folder structure in your new team space.From the content page, certain types of admins can also manage membership of shared content.

How to create a team folder

Sign in to dropbox.com with your admin account.

Choose if you want everyone on your team to have access to this folder or only specific people.

Can view: Members can only view (and download) the contents of this folder.

Can edit: Members can view, edit, and manage access to the contents of the folder.

Choose if members should have Can view or Can edit access to the contents of the folder.

Your guide to being a Dropbox admin

If you're a new admin joining an existing Dropbox team, this module is your quick-start guide. We've gathered essential resources to help you understand Dropbox from an admin's perspective.
The other modules in this course are designed for admins setting up a new Dropbox account, but you might still find some useful info there once you've completed this one.

Getting started as a new admin for an existing team

Admins can enable their Dropbox teams with sharing permissions and instance configuration. Learn more about Dropbox admin controls.

What does it mean to be an admin for Dropbox?

Everything you need to manage your team in Dropbox is available in the admin console. The admin console saves time by displaying key insights into your team’s activities, and providing shortcuts to essential admin actions.

Enable single sign-on (SSO) through the admin console. SSO makes life easier and more secure for your team.

Enabling single sign-on (SSO) through the admin console

Go to the admin console and select Settings in the left sidebar.

You can choose whether to make SSO optional or required for your team.

Under Authentication, select Single sign-on.

After that, if you’re using an existing identity provider, you can enter the sign-in URL and X.509 certificate from your provider.

What can I do with the admin console?

Ready to set up your team’s Dropbox team account? Get started with these steps.

Adding additional licenses is easy! Visit the admin console and select the Billing tab. Then select Manage account and Manage licenses. Change the number of licenses (you’ll see a price displayed as well), and then select Add licenses.

I’ve got more people joining my team. How do I add more licenses to my Dropbox business account?

No, not unless you have another team admin on your account. By default, everything in your Dropbox business account is private, just like it is for other users. However, other team admins can sign in as you and see your Dropbox business files.

As an admin, can anyone see my files?

There are two ways you can find team members. Use the search bar at the top of the dashboard to find current members, or find old or deleted members under the Members tab in the admin console.

How can I quickly find team members as an admin?

How do I get started as a Dropbox admin?

Account capture is available to Dropbox teams on an Enterprise plan.

Account Capture

As an admin, you don’t have to go it alone! Setting up admin access for others on your team is simple.

Invite your team member as you would any new member. If they choose to join the team, then they’ll be prompted to decide what they want to do with their existing files: merge their files with the Dropbox business account or create a separate personal Dropbox account for their files. Also, keep in mind that if that team member is part of an existing Dropbox business team, they can’t join a second team.

One of my team members already has a Dropbox account. How do I add them into my Dropbox business account?

How do I set up admin access for others?

Customizing your team’s permissions is a great way to make the most of your Dropbox team account. 

Keep reading to explore how you can set and manage these permissions effectively.

If a shared link stops working, there can be a few different reasons why. Check to see whether the link was disabled or expired. An admin may have also changed sharing settings for the team, so it may be worth checking with them.

My shared link stopped working! Why?

It’s possible that the folder isn’t actively shared between collaborators. Log in to dropbox.com and select the Shared tab. If the folder says Not added, it means you haven’t yet added it to your Dropbox. Just select Add and it should sync back to your Dropbox.

Why did my shared folder stop syncing?

Yes, unless all members of the folder are part of the same Dropbox business team account. If that’s the case, the shared folder will only be counted against the team’s shared storage space once.

Does joining a shared folder count against my storage space?

How do I set team-wide sharing permissions?

We know how important security is to you and your company. That’s why Dropbox offers plenty of features to help keep your team’s Dropbox account safe.

Before you enable SSO, you first need to go to your identity provider and follow their configuration instructions. Then, go to your admin console, select Settings, and select Single sign-on under Authentication settings. Select whether you want SSO to be optional or required, then follow the instructions.

How do I set up SSO?

There are plenty of ways you can further protect your account. In addition to changing passwords and setting up two-step verification, you can unlink devices, manage web sessions and apps, and you can remote wipe Dropbox from other devices.

How do I protect my Dropbox account?

Dropbox makes recovering deleted files easy. Just sign in to the Dropbox website (dropbox.com) and select Deleted files. Find the file you want to recover, select its name, and click Restore.

How do I recover deleted files?

What can I do to make my team’s account even more secure?

Dropbox team accounts make it easy to keep track of all your organization’s data and content. They're designed to grant access to admins, while providing organizations with the security they need.

How do I manage company data and content?

No matter how big your team is, as a Dropbox team admin you have plenty of options for managing Dropbox access.

How do I manage my team’s access to Dropbox?

Dropbox makes it easy for you to integrate your current identity management provider with your organization's Dropbox team account—the best way to efficiently manage users and groups.

Scroll down to learn more.

Integrating with your identity provider

If you and your team are new to Dropbox or just want to learn some tips and tricks to make your job easier, enabling advanced features in the admin console can help you deploy Dropbox successfully for businesses of all sizes.

As an admin of a Dropbox business account, you can view the number of licenses and space available for your team.

View and add licenses for your Dropbox business team

Sign in to dropbox.com with your admin credentials.

From this page, you can view the available storage space for your team. You can also access the number of available licenses, and buy more if needed.

Advanced features of the admin console

While we at Dropbox focus on doing what we do extremely well, we also know that there are third parties who do what they do—extremely well. Rather than trying to build out every tool, we make it very easy to connect your Dropbox account with various third-party technology partners.

Using a third-party technology partner with your Dropbox team account

There are endless possibilities to what you can do with Dropbox. The scripting community is made up of users, just like you, who use our API to create new Dropbox functionality, integrate applications, and extend Dropbox beyond our core web, mobile, and desktop apps.

Connecting to our scripting community

A large design firm just started using a Dropbox team account, and are hoping to connect the tools they use every day. Here's how they can get the most out of Dropbox.

Using Dropbox to streamline business practices

A team at a small engineering firm just started using Dropbox. Will the transition from their old system be an easy one?

Life of an admin at a small business

The team at a large marketing and sales firm has just started using Dropbox. Aniela, the IT manager, is hoping Dropbox will help make her hectic job a little more manageable.

Life of an admin at a large business

Dropbox business admin | Dropbox learn

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Dropbox business admin course

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