A large design firm just started using a Dropbox team account, and are hoping to connect the tools they use every day. Here's how they can get the most out of Dropbox.
5 minute read
Meet the team
Brendan and his team work at a large design firm known for their innovative and fresh designs. The company recently joined Dropbox, and they’re excited see how tools they already use work with their new accounts.
Meet Lucia, the new client
Lucia is impressed with the team’s designs for her new building. She’s excited to work with such an impressive group, and trusts them to provide high-caliber results.
Meet Brendan, the IT Manager
Brendan is responsible for managing IT budgets, coordinating team projects, and updating management on project status. He has a lot of responsibilities to keep track of.
Meet Miguel, the Senior Sales Manager
Miguel has been at the design firm for over 10 years. He talks with existing and potential clients on a daily basis. Although Miguel is new to Dropbox, he’s eager to learn how it works.
Meet Josephine, the Lead Designer
Josephine often collaborates with producers to bring her designs to life. She wants secure and reliable storage options for her design assets.
Meet Lucia, the new client
Lucia is impressed with the team’s designs for her new building. She’s excited to work with such an impressive group, and trusts them to provide high-caliber results.
Meet Brendan, the IT Manager
Brendan is responsible for managing IT budgets, coordinating team projects, and updating management on project status. He has a lot of responsibilities to keep track of.
Meet Miguel, the Senior Sales Manager
Miguel has been at the design firm for over 10 years. He talks with existing and potential clients on a daily basis. Although Miguel is new to Dropbox, he’s eager to learn how it works.
Meet Josephine, the Lead Designer
Josephine often collaborates with producers to bring her designs to life. She wants secure and reliable storage options for her design assets.
Meet Lucia, the new client
Lucia is impressed with the team’s designs for her new building. She’s excited to work with such an impressive group, and trusts them to provide high-caliber results.
A new era of integration
Watch as Brendan seamlessly integrates apps into his company’s Dropbox team account.
With the groups created, he heads over to the Content tab to assign the new groups to a couple of team folders and subfolders before handling a few other things outside of Dropbox.
Even when he’s not actively using Dropbox, Brendan knows he can rely on its core file sync and share capabilities. These ensure that everyone has access to the latest versions of documents, whether through the website or the desktop file system
Team Selective Sync, in particular, proved to be a valuable tool. This allows Brendan to manage storage efficiently by setting the default to sync only essential files to team members' devices while keeping the rest in the cloud. Users will have flexibility to adjust their syncing settings to allow more or less data to live on their local machines.
As the admin with a very active team, Brendan spends most of his time in the Dropbox admin console.
In the Security page, he can review active alerts for activities ranging from suspected ransomware to mass data moves and too many log-in attempts.
If anything needs additional attention, he can confirm these alerts are valid in the Activity log and mitigate any further issues.
With regular audits of activity and external sharing logs and export of reports, Brendan is confident that he’s proactively contributing to the safety and privacy of the team.
With that done, he can turn his eye to the group’s license count, and move on to onboarding a few new members of Miguel’s team in the sales organization.
With the intuitive user management tools at his disposal, the path from invite to team member and collaboration is just a few clicks away. Brenden adds the user email addresses to send invites to join the team.
In the future as the company grows, he can automate this by incorporating his Identity Provider for member and group provisioning.
Having taken care of his new members, Brendan works to set up new Dropbox groups to make it easy for members to get access to the correct team folders. Groups are typically created to include members who perform similar functions, or need access to the same data.
During the group creation process, he can choose to create either company-managed or user-managed groups. With groups being assigned by department at his company, he likes to create user-managed groups with assigned Group Managers.
Having these managers who can add or remove members to their group at any time is a big time-saver for Brendan. He won’t have to manage potentially changing group membership.
With the groups created, he heads over to the Content tab to assign the new groups to a couple of team folders and subfolders before handling a few other things outside of Dropbox.
Even when he’s not actively using Dropbox, Brendan knows he can rely on its core file sync and share capabilities. These ensure that everyone has access to the latest versions of documents, whether through the website or the desktop file system
Team Selective Sync, in particular, proved to be a valuable tool. This allows Brendan to manage storage efficiently by setting the default to sync only essential files to team members' devices while keeping the rest in the cloud. Users will have flexibility to adjust their syncing settings to allow more or less data to live on their local machines.
As the admin with a very active team, Brendan spends most of his time in the Dropbox admin console.
In the Security page, he can review active alerts for activities ranging from suspected ransomware to mass data moves and too many log-in attempts.
If anything needs additional attention, he can confirm these alerts are valid in the Activity log and mitigate any further issues.
With regular audits of activity and external sharing logs and export of reports, Brendan is confident that he’s proactively contributing to the safety and privacy of the team.
With that done, he can turn his eye to the group’s license count, and move on to onboarding a few new members of Miguel’s team in the sales organization.
With the intuitive user management tools at his disposal, the path from invite to team member and collaboration is just a few clicks away. Brenden adds the user email addresses to send invites to join the team.
In the future as the company grows, he can automate this by incorporating his Identity Provider for member and group provisioning.
Having taken care of his new members, Brendan works to set up new Dropbox groups to make it easy for members to get access to the correct team folders. Groups are typically created to include members who perform similar functions, or need access to the same data.
During the group creation process, he can choose to create either company-managed or user-managed groups. With groups being assigned by department at his company, he likes to create user-managed groups with assigned Group Managers.
Having these managers who can add or remove members to their group at any time is a big time-saver for Brendan. He won’t have to manage potentially changing group membership.
With the groups created, he heads over to the Content tab to assign the new groups to a couple of team folders and subfolders before handling a few other things outside of Dropbox.
Even when he’s not actively using Dropbox, Brendan knows he can rely on its core file sync and share capabilities. These ensure that everyone has access to the latest versions of documents, whether through the website or the desktop file system
Team Selective Sync, in particular, proved to be a valuable tool. This allows Brendan to manage storage efficiently by setting the default to sync only essential files to team members' devices while keeping the rest in the cloud. Users will have flexibility to adjust their syncing settings to allow more or less data to live on their local machines.
Let the ideas flow
Watch as the team shares, edits, and collaborates using a Dropbox team account.
With a Dropbox team account, this design team works smarter, faster, and more efficiently.
Brendan was able to seamlessly integrate the apps he and his team know and use day-to-day with their Dropbox team account. Brendan can get his job done easily because all of the apps he needs are connected in one place, allowing for a frictionless workflow.
Can you see your organization using Dropbox in these ways? Even if you’re not in design, these features can be applied to almost anyone, anywhere.
