The team at a large marketing and sales firm has just started using Dropbox. Aniela, the IT manager, is hoping Dropbox will help make her hectic job a little more manageable.
5 minute read
Meet Aniela
As the IT manager, Aniela has many responsibilities at her company. In her day-to-day, Aniela needs to plan, manage, and coordinate business and team projects, while also updating management on the status of the company’s IT efforts. Much of what Aniela needs—like schedules and budget reports and timesheets—isn’t in the same place.
But with Dropbox, Aniela’s life is about to get much easier.
The manager in the marketing department at Aniela’s company approaches her to ask how much their team is using Dropbox, and if she thinks the company is getting its money’s worth with a Dropbox team account . As the IT admin, Aniela can help the manager find out who is using the tools effectively and efficiently.
The Dropbox team admin console provides key insights into Aniela’s team’s activities, as well as shortcuts to important and common admin actions.
View usage data
On the Insights dashboard, Aniela can view the number of active users on her team, how much storage space has been used, and the number of shared links and active shared folders. Admins can also view this data over three different time periods: over the past week, month, or three months.
Find a team member
If Aniela wants to see if a team member has accepted an invite to the Dropbox team account, then she can check the Members tab. Simply enter a first name, last name, or email address and go right to the member’s profile.
Aniela can view important stats, including the number of current members, pending invites, remaining licenses, and members who have joined over the past 30 days.
Invite new members
Invited members can create accounts that draw from a team's shared storage and give Aniela more control and oversight over how they share work files.
Aniela can even add or delete team members, monitor their activity, and take quick actions, like resetting passwords or adding another member as an admin. She can also send reminders to everyone with pending invites to join the team.
Add licenses
From the Members tab, Aniela can add more licenses to the company’s Dropbox team account as needed. She can also quickly add licenses from her dashboard within the admin console.
View usage data
On the Insights dashboard, Aniela can view the number of active users on her team, how much storage space has been used, and the number of shared links and active shared folders. Admins can also view this data over three different time periods: over the past week, month, or three months.
Find a team member
If Aniela wants to see if a team member has accepted an invite to the Dropbox team account, then she can check the Members tab. Simply enter a first name, last name, or email address and go right to the member’s profile.
Aniela can view important stats, including the number of current members, pending invites, remaining licenses, and members who have joined over the past 30 days.
Invite new members
Invited members can create accounts that draw from a team's shared storage and give Aniela more control and oversight over how they share work files.
Aniela can even add or delete team members, monitor their activity, and take quick actions, like resetting passwords or adding another member as an admin. She can also send reminders to everyone with pending invites to join the team.
Add licenses
From the Members tab, Aniela can add more licenses to the company’s Dropbox team account as needed. She can also quickly add licenses from her dashboard within the admin console.
View usage data
On the Insights dashboard, Aniela can view the number of active users on her team, how much storage space has been used, and the number of shared links and active shared folders. Admins can also view this data over three different time periods: over the past week, month, or three months.
Dropbox makes Aniela’s job—making IT decisions, planning, coordinating, and evaluating team projects—a little bit easier. Aniela uses all the tools, features, and customizations a Dropbox team account offers to manage her large team and give them the apps they need.
Even if you’re not an IT manager, these features can be applied to almost anyone, anywhere.
