How to use your shared Team Space to manage your organization’s content
Dropbox team accounts make it easy to keep track of all your organization’s data and content. They're designed to grant access to admins, while providing organizations with the security they need.
13 minute read
Activity everywhere
Dropbox team accounts are a great way to share and collaborate with all your coworkers, but all that activity means a lot of movement for your content.
Team spaces and team folders
Looking for a great way to manage organization-owned data? Want to organize content by department or function? Managed team spaces are the way to go!
What are team spaces?
What can team spaces look like?
What’s my role as an admin in a team space?
What are team folders?
What’s the difference between team folders and personal folders?
Who uses team folders?
Where are team folders?
A little structure goes a long way
It’s easy to create a team folder and organize your team spaces. Want to know how? Read on to learn more about team spaces and team folders.
Team spaces
If your Dropbox is organized as a shared team space, everyone on your team can see the same folder structure in that space, but everyone on your team can customize access, too. If you can edit a folder in the shared workspace, that means you can add or remove users from it as well.
Team folders
As an admin, you can organize the folder structure in the team space. To create a top-level folder in the team space, open the admin console, select Content, and choose Create team folder. From there, you can choose if you want everyone on your team to have access to this folder or only specific members. Certain types of admins can also manage membership of any shared content from the content manager too.
And if you create or move a shared folder in a team space, other members of the team can access it too.
Log in as one of your team members
Looking for another way to manage company data? You can take a look into other accounts if you log in as a member. When you use this feature, you can take any action that users can take in their own account.
It can help when you need to onboard or help set up a new team member, troubleshoot problems, or even keep projects moving if a team member is away.
Monitor Dropbox team activity
The Activity page in your admin console lets you monitor user activity. You can track how data is shared both within and outside your organization from this view.
Dropbox team accounts record all sharing actions, which enables you to see:
Who creates shared folders or shared links
Who’s joining shared folders
Changes made to those folders,
Changes in shared link permissions
Who’s sharing Paper docs
If you’d like to see more a detailed activity on your team, you can also view team sharing activity.
Need more details? Dropbox team accounts allow you to integrate third-party apps for more comprehensive tracking, like security information and event management software.
Watch our videos on how to manage your data
Take a look at these tutorials to learn more about ways you can manage data.
Creating a team folder
Team folders are a great way to manage team content, and setting those up is easy.
Managing the shared workspace
If your Dropbox account uses a shared team space, you can view, audit, create, and manage access to team content from the Content page.
Reviewing your team’s activity
If you need to monitor a specific action or user, creating an activity report can help you stay on top of what’s happening with your team’s data.
Review shared folder user activity
Keep an eye on what happens inside of shared folders.
Common questions
Got a question about keeping track of data? We’ve likely got an answer. If you have a question that’s not listed here, check our help center for more answers.