A Dropbox team account can help you, your coworkers, and clients collaborate and stay on top of projects. All without stressing about file sizes, version mix-ups, and lost feedback. Collaboration just got a whole lot easier.
10 minute read
The new and improved way to work together
Working with your team members on projects big and small just got easier and more delightful.
Keep all your files and folders organized
No matter how you get work done, Dropbox helps you organize your files with different folder types and collaborative options.
Each method has its own distinct advantages, depending on what you want to do.
With Dropbox, you can choose how you share your most important files and folders.
If you need your team to give feedback on your work, you can give them edit access to your shared folder. If you don’t want others to edit your work, you can share links instead, which will give them view-only access.
You never have to worry about the safety of your files. You can share files securely by giving only certain people access to your file. Only people you invite can access your files and folders. If someone who wasn’t invited receives the link, they can’t open it.
With all of these options available, you can share your own way, on your own terms.
Add your own branding
If your admin allows it, you can use branded sharing to add your organization’s name and logo to files and folders you share outside the team. When you send shared links or direct sharing invitations, recipients will see the branding elements you’ve added to your account settings.
This feature is even retroactive: once your admin enables it, the logo will appear on all shared links sent outside of your team, including those shared in the past.
If you paired your Dropbox work and personal accounts, don’t worry—custom branding will only be added to your work files. Shared links on your personal Dropbox won’t be affected.
Hover over the file or folder you’d like to share and click Share.
Note: You can view pages in a document, scrub through a video, or flip through the contents of a folder without opening it. To do so, make sure you’re using grid layout, then move your cursor horizontally across the file or folder.
Enter the Email, name, or group of the person (or people) you’d like to share it with, and click to select them from the results.
Note: You can invite as many people as you’d like.
Select Can edit or Can view.
Add a note if you’d like.
Click Share file or Share folder.
The person or group will receive an email with a link to the file or folder.
Share a file or folder from the Dropbox folder from the Dropbox desktop app
Open the Dropbox folder in File Explorer (Windows) or Finder (Mac).
Click the file or folder you’d like to share.
Click Share… next to the Dropbox icon.
Enter the Email, name, or group of the person (or people) you’d like to share it with, and click to select them from the results.
Note: You can invite as many people as you’d like.
Click Can edit or Can view.
Add a note if you’d like.
Click Share file or Share folder.
Share view-only access with shared files or links
If you need someone to be able to see your files but not edit them, you can use Dropbox to share in two ways. You can:
When you invite someone directly with view-only permissions, the recipient will receive an email with a link to your content. They will have access to the file or folder in their own Dropbox account, but they won’t be able to edit the content. For added security, you can change permissions or make the item private again.
When you share with a view-only link, recipients can see a preview of the file or folder on dropbox.com, and can view or download the content, even if they don’t have a Dropbox account.
Add passwords and expiration dates
Dropbox gives you control over who can access your shared files, and for how long.
To add additional controls like passwords or expiration dates, click Share, and click Settings in the pop-up. Then click Link for editing or Link for viewing. You’ll see options to limit who has access to the link, set up a password, and set an expiration date on that link.
Authenticated sharing
Authenticated sharing allows you to share sensitive documents securely. Only people you invite can access your files and folders. If someone who wasn’t invited receives the link, they can’t open it.
Dropbox team account admins can also manage sharing settings to prevent documents from being viewed by unauthorized users.
Add your own branding
If your admin allows it, you can use branded sharing to add your organization’s name and logo to files and folders you share outside the team. When you send shared links or direct sharing invitations, recipients will see the branding elements you’ve added to your account settings.
This feature is even retroactive: once your admin enables it, the logo will appear on all shared links sent outside of your team, including those shared in the past.
If you paired your Dropbox work and personal accounts, don’t worry—custom branding will only be added to your work files. Shared links on your personal Dropbox won’t be affected.
Hover over the file or folder you’d like to share and click Share.
Note: You can view pages in a document, scrub through a video, or flip through the contents of a folder without opening it. To do so, make sure you’re using grid layout, then move your cursor horizontally across the file or folder.
Enter the Email, name, or group of the person (or people) you’d like to share it with, and click to select them from the results.
Note: You can invite as many people as you’d like.
Select Can edit or Can view.
Add a note if you’d like.
Click Share file or Share folder.
The person or group will receive an email with a link to the file or folder.
Share a file or folder from the Dropbox folder from the Dropbox desktop app
Open the Dropbox folder in File Explorer (Windows) or Finder (Mac).
Click the file or folder you’d like to share.
Click Share… next to the Dropbox icon.
Enter the Email, name, or group of the person (or people) you’d like to share it with, and click to select them from the results.
Note: You can invite as many people as you’d like.
Click Can edit or Can view.
Add a note if you’d like.
Click Share file or Share folder.
Share view-only access with shared files or links
If you need someone to be able to see your files but not edit them, you can use Dropbox to share in two ways. You can:
When you invite someone directly with view-only permissions, the recipient will receive an email with a link to your content. They will have access to the file or folder in their own Dropbox account, but they won’t be able to edit the content. For added security, you can change permissions or make the item private again.
When you share with a view-only link, recipients can see a preview of the file or folder on dropbox.com, and can view or download the content, even if they don’t have a Dropbox account.
Add passwords and expiration dates
Dropbox gives you control over who can access your shared files, and for how long.
To add additional controls like passwords or expiration dates, click Share, and click Settings in the pop-up. Then click Link for editing or Link for viewing. You’ll see options to limit who has access to the link, set up a password, and set an expiration date on that link.
Authenticated sharing
Authenticated sharing allows you to share sensitive documents securely. Only people you invite can access your files and folders. If someone who wasn’t invited receives the link, they can’t open it.
Dropbox team account admins can also manage sharing settings to prevent documents from being viewed by unauthorized users.
Add your own branding
If your admin allows it, you can use branded sharing to add your organization’s name and logo to files and folders you share outside the team. When you send shared links or direct sharing invitations, recipients will see the branding elements you’ve added to your account settings.
This feature is even retroactive: once your admin enables it, the logo will appear on all shared links sent outside of your team, including those shared in the past.
If you paired your Dropbox work and personal accounts, don’t worry—custom branding will only be added to your work files. Shared links on your personal Dropbox won’t be affected.
Keep it (even more) secure
When dealing with confidential or sensitive materials, you have options to control how your content is accessed. You can set who can view your shared link, and you can add passwords and expiration dates to your link.
Another way to further control access to shared files is to enter the specific people you want to have access. To do this, click the Share button on dropbox.com, the desktop app, or the badge on any Microsoft Office files saved in your Dropbox. Then type in the email addresses of the people you want to have access.
Sharing and collaboration tutorials
Have a look at these tutorials to learn more about how to share and collaborate.
Sharing is caring (and easy)
One of the first things you may want to do when you start collaborating with a team member is to share a folder. It’s a great way to make sure everyone has access to what they need and help keep everyone in sync.
Sharing folders and setting permissions
Giving others access to your folders through Dropbox is a great way to collaborate. Want to learn how?
Sharing links and setting permissions
If you only want your team members to view the file, you can share links instead of whole folders.
Sharing content inside team folders
When you put content in a team folder, it’s automatically shared with anyone who can access that folder. It’s easy to share that content with people outside of your team, too.
Sharing tips and tricks
Ever wonder how to rename or move a shared folder? Or the best way to structure your folders in a way that makes sense to you?
Common questions
Got a question about sharing or collaborating with your team? We’ve likely got an answer. If you have a question that’s not listed here, explore our help center for more answers.
Can I unshare a folder?
Why isn’t my shared link working anymore?
I added a folder I don’t want or need access to anymore. How do I get rid of it?
